Health Information Management (HIM) departments are responsible for releasing patient data to both authorized and non-TPO (treatment-payment-operations) requestors. At the same time they must maintain hospital compliance with various reporting rules, regulations, and governmental requirements. The Health Insurance Portability and Accountability Act (HIPAA) provides patients the right to obtain an accounting of disclosures; detailing the release of medical information for reasons other than treatment, payment, and operations. HIPAA also provides patient rights to request amendments to their medical information, revoke an authorization signed at a previous time, and request restrictions on how his or her patient information is disclosed. HIPAA-covered entities have the right to suspend a patient’s knowledge of a disclosure for a specified period of time based on a request by law enforcement or health oversight agencies.

• 3M™ DisclosureTrac™ — Captures disclosures at the point of service (often departments outside of HIM), provides a hospital-wide tool to facilitate compliance with HIPAA rules and regulatory agencies, and tracks and manages information regarding the disclosure of patient health information throughout a facility.
• 3M™ ChartRelease™ — Enables HIM departments to log and track requests for information, generate invoices, post payments for request fees, send action letters, and run multiple management and productivity reports resulting in increased HIM productivity.
• 3M™ ChartFact™ — Analyzes deficiencies and reduces chart completion time, resulting in increased efficiency and better service to your facility and its providers.
• 3M™ ChartLocator™ — Eases chart accessibility and speeds retrieval so your department can manage thousands of medical records each day.
• 3M™ ChartReserve™ — Identifies, tracks and manages chart requests, resulting in less time needed to process chart requests and more time to handle patient needs.